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A musical instrument can be checked in as a piece of baggage. If the musical instrument is in addition to the free checked baggage allowance excess baggage charges will apply. A heavy bag charge will apply to any musical instrument weighing more than 23kg.
BA will accept a musical instrument between 23-45kg and up to the dimensions of 190x75x65cm (75x29x25.5ins) only if that piece cannot be broken down. A double bass will still be accepted even if it exceeds the maximum dimensions.
(Standard dimensions and weight of double bass 215x90x60cm/45kg)
The passenger must notify BA of any item between 23kg and 45kg and/or between the dimensions 90x75x43cm (35.529.5x16ins) and 190x75x65cm (75x29x25.5ins) at the time of booking or a minimum of 24 hours prior to departure.
Items that are not notified at 24 hours prior to departure are carried at the discretion of the local duty BA representative with the approval of the senior loading/ramp representative. Any such items accepted must be notified to the destination and transfer airports with details of the type of item and the actual weight and dimensions.
Orchestral instruments weighing between 23kg and 45kg and not exceeding the maximum dimensions (with the exception of a double bass) should be booked through a BA travel agent specialising in orchestra movements.
Orchestral instruments, or musical instruments that weigh more than 45kg, or exceed the maximum dimensions of 190x75x65cm (75x29x25.5ins), must be booked via BA World Cargo or a freight company.
Musical Instruments booked as cabin luggage
It is possible to book, for example, a Cello as cabin luggage. You must therefore book an extra seat (EXST). Maximum dimensions are 140x58x32 cm. Please create an SSR element in the PNR of the passenger.
Only hard protective casings are excepted for travel in the cabin area.
Booking procedures- Book two seats for the customer
- Add the name element for 2 with an (IDCBBG)/CBBG passenger type
e.g. NM2NAME/AMRS (IDCBBG)/CBBG
Note: the names will appear as 2 separate name elements one for the passenger and another for the CBBG - Add SRCBBG item with full details of weight and dimensions of the item and passenger and segment relate
e.g. SR CBBG BA- CELLO 140CM X 58CM X 32CM 05KGS/P1/S4 - End transaction
There is no need to queue the PNR as the SR item will generate a message to the relevant airline inventory system, who will either confirm the request or create a separate PNR for additional extra space for the baggage and confirm to you or reject your request. The reply will be returned to your queue 1 category 6.
Pricing and ticketing procedure
For journeys where BA comprises the whole itinerary only one ticket is required. For non-BA carriers a MCO must be issued for the bulky cabin baggage in addition to the passenger ticket. - Create one TST for the passenger and the CBBG
e.g. FXP/P1 - Add the appropriate ticket designator CB for cabin baggage to the fare basis of the TST.
e.g. TTI/BY CB
Note: If the fare basis is less than 3 characters include 2 spaces before entering CB - Include the cost of the baggage as a Q surcharge in the fare calculation line of the TST
e.g. TTI/CLON BA ATL Q571.56M762.08BA LON Q571.56M762.08NUC3048.32END ROE0.625917 XF ATL4.5 - Adjust base fare
e.g. TTK/F GBP1669.00 - Add endorsement for CBBG
e.g. FE Q surcharge is for CBBG CELLO/P1 FEQ surcharge is for CBBG DIPB/P1 - Issue the ticket
e.g. TTP/XH2/ET/P1
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